MAR-NC-001 (NC Wing)
Main Content

End of Year Awards Process

Rules and Best Practices – End Of Year Awards

Do you know someone who is deserving of recognition for and “End Of the Year” award but you don’t know exactly how to get started? Well, you are in the right place.

Now is the time to recognize the outstanding contributions of many of our members. Any member can nominate another member as long as the member is in good standing. Please see CAPR 39-3 to reference which awards can be submitted and to ensure the appropriate forms and supporting documents are included in the award packet. Only submit completed award packets, incomplete packets will not be accepted. All submissions will be need to done via the paper CAPF 120 (see RHS) or appropriate form noted in CAPR 39-3. DO NOT use the eService CAPF 120 for end of year awards. The deadline to submit EOY Awards is 30 NOV 2022. Nominations will not be accepted after the deadline.

A new EOY has been added David Kantor Operations Staff Officer of the Year award and Lt Col T. Keith Riddle Aircrew Member OTY Please reference CAPR 39-3 for more information. 

All awards are to be emailed Maj Jordan Crawford at

Some Suggestions.

  1. Please consult awards made easy (attached) regarding the writing of the award. Adhering to the proper format is crucial.
  2. Also, AF Tongue and Quill is a great reference as well.



1.    Start by choosing the award for which you want to nominate the member.

2.    Next, select the proper form.

3.     Begin with an opening sentence.
(Example) 2d Lt Anne Strong, of the Example Composite Squadron, is nominated for the Safety Officer of the Year Award.

4.     Next, describe, in complete sentences and in paragraph form, why the member is deserving of this award.

It may help to answer some of the questions below when formulating your thoughts. Pick the ones you think apply to the person being nominated.

– What does this member do for the unit?
– What is challenging about the position?
– What is special about their performance?
– Why do you believe the member is deserving of special recognition?
– What is this member doing that is above and beyond what is expected in his/her position?
– What obstacles (if any) has the member successfully overcome in the position?
– How has the member’s contributions helped their squadron, group and/or wing?
– What are some specific accomplishments, initiatives, improvements or achievements the member has brought about/completed/attained in the position?
– How has the member’s work in CAP helped people/groups outside of CAP? (This could apply, for example, to Aerospace Education and DDR Officers.)
– Use numbers to describe the accomplishments, such as time spent on a project, flying hours, number of members recruited, amount of money saved, etc.

5.     Lastly, write a closing such as:
(Example) Given these achievements, I strongly recommend that 2d Lt Anne Strong be recognized as the Safety Officer of the Year for 2020.

After completing the Justification section, enter your information (name, grade and title) at the bottom of the page.  The form will allow you to choose your grade from a pick-list.

Now it is time to submit the nomination!

Things to remember:

1.     It is possible the people reviewing the awards do not know the nominee. So, be specific and do not assume the reader will know anything about the nominee.

2.     Write in complete sentences. (No bullet points.)

3.     Fill-out the form as completely as possible and proofread your work before submitting.

4.     All nominations will be submitted to your Group Commander

5.     Ask questions, if you have them. You can contact the Wing Director of Personnel at

6.     You can submit a rough draft of your award nomination for feedback by emailing , prior to 15 Nov.

7.     Nominations received past the deadline of 30 Nov 2022 or incomplete nominations will not be considered. (Anything less than four sentences in the justification section is considered incomplete).

8.     For even more advice on creating awards nominations, view the complete CAPR 39-3, Awards Made Easy

Thanks to MDWG for the bulk of this content.  

© 2024 Civil Air Patrol. All rights reserved.