Main Content

AMO End Of Month Reports

This information below outlines the end of month reporting process for AMO’s.

  1. Aircraft Inspection

    1. Review all open discrepancies on the WMIRS Aircraft Discrepancy Log and verify with aircraft

    2. Review the WMIRS Maintenance Snapshot.  Ground aircraft for any expired items.  Note any items expiring within 10-hrs or 30-days.

    3. Determine if any updates have been made to the online Aircraft Information File (AIF) contents and ensure the AIF Binder in the aircraft has the latest contents.

    4. Confirm a VOR check has been completed within the past 30-days and ensure it is recorded in Tab #3.  Complete a VOR check if necessary

    5. Complete the monthly fire extinguisher inspection Once this has been completed date and sign the log located in Tab #3.

    6. Remove all Aircraft Flight Log Pages for the month from Tab #1.  Add blank pages as necessary.

    7. Inspect the binder condition.  The binder must be a 1" Heavy Duty White Binder with clear front back sleeve pockets with Avery® 15-Tab Ready Index® Multicolor Table of Contents Dividers.

    8. Confirm the aircraft has all required inventory items tie-downs, pitot tube covers, air inlet covers, chock, headsets, survival kit etc.  Note any discrepancies.

    9. Confirm cleanliness of aircraft interior and exterior.  Schedule aircraft wash as necessary (required at least semi-annually).

    10. Complete the CAPF71 inspection form and place behind Tab #2. (you will need a scanned copy for your monthly report)

    11. Update any online WMIRS Maintenance information (see Item 2 below). 

    12. Print a new AIF Binder cover page via WMIRS and place in aircraft

  2. Review/Update the online WMIRS Maintenance Information

    1. Verify aircraft status and location in WMIRS 2.0.

    2. Verify WMIRS Maintenance data is correct and corresponds to aircraft logbook entries.  Confirm 100-hr dates, mid-cycle dates, ELT dates, Pitot Static and transponder dates, corrosion proofing dates, VOR/GPS dates, etc.

    3. Add any new discrepancies found during aircraft inspection and address with AMO.

    4. Request closure of completed items by AMO (tach times and dates are required to close).

    5. Note any expired items or items expiring within 10 hours or within 30days and address with AMO.

    6. Review AIF Binder and verify that all of the documents from the maintenance page are current. Any documents that are out of date need to be removed.

  3. Review Aircraft Flight Logs

    1. Review the AIF Flight Logs for missing information and complete as necessary.  This includes dates, sortie, FRO, departure and destination locations and times, fuel/oil information etc as well as form header information.

    2. Ensure from the online WMIRS aircraft reports that the previous month ending time matches the current month starting times.

    3. Compare the AIF logs to the online WMIRS Aircraft report.  All flight totals and starting and ending times must match 100%.

      All flight log entries and the online WMIRS aircraft report entries must match 100%

      1. Complete the excel NCWGF10 - Version 39 Worksheet, available on the NCWG website.

      2. Calculate total monthly hobbs and tach times using first start times and last entry end times from logs and compare to totals on NCWGF10

      3. Compare totals to totals on NCWGF10 and correct any discrepancies.

    4. Compare the NCWGF10 summary page which totals the flying by mission type to the online F10 summary and address any discrepancies

    5. Make any appropriate corrections to either the AIF Logs (initial and circle) or WMIRS.  If the WMIRS record is closed or you cannot update directly, inform the Wing AMO to make any necessary corrections.

  4. Prepare and Send the Monthly Reports

    Reports must be emailed on or before the 5th of the month.  All WMIRS entries needing attention must be addressed prior to sending reports.

    1. E-MAIL the following to

      1. Attach the NCWGF10 - Version 39 spreadsheet file.

      2. Attach scanned copies of all AIF Flight Log Pages.

      3. Attach scanned copy of the completed CAPF71

      4. Specify the date of the latest VOR Check and last GPS update, if applicable.

      5. Specify the date of the latest Fire Extinguisher inspection and ensure the log has been completed.

      6. Address any WMIRS expired items or items expiring within 10-hrs or 30-days.

      7. Address any issues or notes from CAPF71

      8. Address status of all open Aircraft Discrepancies

      9. Address any missing inventory items e.g. tie-downs, pitot-tube covers, survival kits, cargo nets, window shades, etc.

      10. Address the date the aircraft cleaning cloths were washed and confirm they are placed back in the aircraft.


© 2021 Civil Air Patrol. All rights reserved.